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(RFP) Request for Proposal for Hotels - Milwaukee Road Historical Association Conference-Updated 7/18/19 (DEC)

  1. Aberdeen Convention & Visitors Bureau

  2. Hotel (RFP) Request for Proposal

  3. (RFP) Bid Due Date:

    Wednesday, July 24, 2019

  4. Conference/Event Name:

    Milwaukee Road Historical Association Conference

  5. Date of Conference/Event:

    June 24-27, 2021

  6. # Conference/Event Attendees:

    200-300

  7. (RFP) Bid Form:

    Form Email back to CVB

  8. Contact Name:

    Gary Holzinger

  9. Contact Phone Number:

    N/A

  10. Contact Address:

    PO Box 30

  11. City:

    Antioch

  12. State:

    IL

  13. Zip:

    60002-0307

  14. Email:

    N/A

  15. Permission to contact the conference/event contact directly:

    The contact wishes to work directly through the CVB at this point.

  16. Conference/Event Details

  17. Exhibit Space Needed:

    YES-see additional instructions.

  18. Breakout Rooms Needed:

    NO

  19. # Breakout Rooms Needed:

    N/A

  20. Banquet Services Needed:

    YES

  21. Conference/Event Hotel Room Block(s) Needed:

    YES
    *Hotel Room Blocks will be placed with the Host Hotel awarded the (RFP) Bid. Approximately 150 rooms will be needed.

  22. CVB Contact to Submit Information:

    Laura Ptacek

  23. Additional Instructions:

    Vendor space:
    -Three vendors that will use 1200 sq. ft. each
    -25 vendors that will have one 8' table each.
    -No area needed for the model/photo contest, as was previously discussed.
    -Small area needed for model/photo displays.

    Also will need banquet space for 200-300 attendees, plus staging and A/V equipment for keynote speakers (can be in the same area as the banquet, or on the other side of the room away from the tables, however it works best.)

    Conference space will be utilized mainly in the evenings (Thursday, Friday and Saturday) and a farewell brunch will be served Sunday morning.

    Organizer would like a floorplan/layout of the conference space, as well as menu information to be submitted with the proposal.

  24. To Be Completed By The Hotel Contact

  25. Please provide the number of rooms avaiable.

  26. Hotel Approval Signature:*

  27. Leave This Blank:

  28. This field is not part of the form submission.